3 Reasons to Consider ‘AV as a Service’

Audiovisual technology has become an essential part of modern business today. It is used for day-to-day operations ranging from meetings and presentations to marketing and training. However, not all companies have the resources to invest in the latest AV equipment or the expertise to manage it effectively. That’s where AV as a service (AVaaS) comes in.

What is AVaaS?

AVaaS stands for AV as a Service and similar to other service models, it is a method for outsourcing audiovisual solutions. This means that organizations can pay a set fee for the installation and ongoing support of AV equipment rather than making a one-time purchase of pricey materials that will likely depreciate over time. With this approach an organization would not own the AV assets, but instead pay for the use and support of the equipment.

Much like other industries, AV business models are always evolving and AVaaS is a rapidly growing trend. Initially, audio-visual needs for companies included items like flip charts and slide projectors. Then, computers and the internet entered the scene and the AV requirements became more complex. Laptops needed to be connected to TV screens, cables connected to phone conference systems, and remotes located. Now, a seamless infrastructure for all audiovisual tools is expected in modern workplaces and technological advancements are moving at lightning speed. The ability to reduce overhead costs and stay competitive opened the door for AVaaS as a smart solution for most organizations.

What are the benefits of AV as a Service?

There are unique benefits of the AVaaS approach for each company. Below are three reasons your organization should consider AV as a Service:

1. Flexibility & Scalability

Both audiovisual technology and businesses are constantly changing. With AV as a service, businesses can easily scale up or down as needed. You can add or remove equipment or services as your needs change, without having to worry about long-term contracts or commitments. This means your company can stay competitive and agile with the latest and greatest AV solutions.

2. Cost Savings

AV as a service allows businesses to access the latest AV technology without having to buy equipment or hire staff to manage it. Instead, you can pay a monthly or annual fee to a provider who will supply and manage the AV equipment. A subscription approach allows you to avoid a traditionally large Capital Expenditure (CapEx) for equipment that will likely depreciate in value and eventually become obsolete. Instead, the service is budgeted as an Operating Expense (OpEx) that is typically more predictable and requires less money up-front.

3. Expertise

Providers who offer AV as a service should have the necessary expertise and experience to help design, install, and manage their AV systems effectively. Professional audiovisual companies provide customized solutions that meet your specific business needs. After identifying the correct hardware and software for a project, an experienced technician will walk you through the deployment process and offer ongoing support and maintenance. This takes the headache of dealing with potential audio-visual issues out of your hands so that you can focus on growing your business.

What are some examples of AV as a Service?

A quality AV provider will review your specific requirements to propose the right solution. AVaaS solutions can be utilized for both small businesses that need minimal equipment but the flexibility to grow as well as massive corporations that need support and maintenance across multiple locations. There are countless opportunities to apply the AV as a service model. Below are a few examples.

• Remote meetings and collaboration: With AV as a service, businesses can hold remote meetings and collaboration sessions using video conferencing, audio conferencing, and screen-sharing technology. This allows team members to work together regardless of their location. Conference room and meeting equipment make up a huge percentage of overhead costs which can be reduced by utilizing an AVaaS approach.

• Event production: AV as a service can provide equipment and services for events such as conferences, trade shows, and product launches. This includes audio systems, video displays, lighting, and staging. Audiovisual service providers can help businesses create engaging and memorable events without having to invest in their own equipment or hire a large production team.

• Digital signage: Digital signage is a powerful tool for businesses to communicate with customers and employees alike.This is great for retail businesses, hotels, and other public spaces. With AVaaS, customers can easily control the digital content they display, and change it up as needed. Audiovisual service providers can supply and manage digital signage solutions, including the latest hardware and software. 

Ready to try AV as a Service?

The High Country team of experts would love to review your audiovisual requirements today. We have more than 15 years of experience and can help your organization find the right AV solution. 

When considering AVaaS it is important to find a reputable AV provider that understands your goals. At High Country, we prioritize our client relationships and listen closely to your unique needs. Each client has a specific vision, budget, and space to work with and we take all of those details into consideration. 

All of our work is done by a local team – no third-party contractors. We are Certified Technology Designers (CTS) who have happy customers in the commercial, government, and education industries across the Colorado Front Range. 

Schedule a meeting with us today. We offer free estimates and look forward to answering your questions.